This Privacy Policy describes the policies of The Ealing Summer Social, Longfrey Cottage, Dorking Road, Chilworth, Guildford, England, GU4 8RH, on the collection, use, and disclosure of your information that we collect when you use our website (www.ealingsummersocial.co.uk).

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By accessing or using the Service, you are consenting to the collection, use, and disclosure of your information in accordance with this Privacy Policy. If you do not consent, please do not access or use the Service.

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We may modify this Privacy Policy at any time without prior notice and will post the revised version on our website. The revised policy will be effective immediately upon posting, and your continued use of the Service will constitute acceptance. We recommend reviewing this page periodically.

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At The Ealing Summer Social, we respect your privacy and the confidentiality of any personal information you provide. This includes interactions online, by phone, or in person. Your personal data will only be used for the purpose for which it was collected. This policy outlines how we collect, use, disclose, and protect your personal information.

 

1. What Is Personal Information?

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Personal information is any data relating to an identifiable individual, including (but not limited to) your name, email, profile photo, mobile number, social media profiles, communication preferences, transactional and financial data, cookie data, customer feedback and experience information from our events, and images/footage captured at our venue for marketing purposes.

 

2. Important Principles For Your Protection

 

Our Privacy Policy is based on the following principles:

• Collecting and Using Personal Information: We only collect what we need and use it for the purposes outlined here. We will obtain your consent if we wish to use your personal data for other purposes.

• Disclosing Personal Information: We may share your data when required by law.

• Protecting Personal Information: We use appropriate security measures and keep your data only as long as necessary or as required by law.

• Access and Accuracy: You have the right to access your personal data and request corrections.

• Transparency: We welcome and address any concerns about how we handle your information.

 

3. Why We Collect Your Information

 

We collect your data to:

• Allow you to book experiences or packages with us;

• Improve your experience on our website and at the event;

• Send relevant marketing and promotional communications;

• Deliver services effectively and handle enquiries;

• Manage sales, reservations, and event interactions;

• Provide customer service on-site;

• Comply with legal obligations and prevent fraud or criminal activity.

 

4. Our Legal Basis for Processing Your Data

 

We rely on the following legal bases:

• Performance of a contract;

• Our legitimate interests (event marketing, improving services, customer support);

• Legal obligations;

• Consent (where applicable, such as marketing or photography/filming).

 

5. How We Collect Personal Information

 

We collect your data through:

• Direct interactions (e.g. contact forms, emails, on-site events, bookings);

• Automated technologies (e.g. cookies and analytics on our website).

 

6. When We Share Your Personal Information

 

We may share your personal information in these cases:

• When required by law;

• With third-party providers helping us deliver services (IT providers, cloud platforms, advisers).

We do not sell your personal data.

 

7. How We Protect Your Information

 

We use technical safeguards (e.g. encryption, firewalls, secure access protocols) and ensure staff and partners are bound by confidentiality agreements.

We only retain personal data for as long as necessary. If we’ve had no meaningful contact with you for six years, we will securely delete your data unless legally required to retain it.

 

8. Your Rights and Options

 

You have the right to:

• Access your data;

• Request correction of inaccuracies;

• Request deletion of your data (where applicable);

• Restrict processing;

• Transfer your data;

• Object to processing;

• Withdraw consent (where applicable).

 

9. Accessing Your Information

 

See section 8 for your rights. We do not use automated decision-making that has legal or significant effects on individuals.

 

10. Keeping Information Up To Date

 

Please notify us of any changes to your information so we can keep it accurate.

 

11. Cookies

 

We use cookies to:

• Analyse website usage;

• Enable website functionality;

• Manage advertising and promotional activities.

 

You can manage your cookie settings in your browser or via our cookie banner.

 

For any questions or to exercise your rights, please contact us at: info@ealingsummersocial.co.uk